Barlow Hall Neighbourhood Group

Events

Summer Event

Last updated 25 July 2026

Summer Meeting May - Action plan

1. Deadlines & Meetings

  • May 16: All groups and activities to be agreed.
  • May 28 (7 PM): Planning meeting at Fi’s.
  • June 1: Additional meeting (if required).
  • June 6 (11 AM): On-the-day setup begins.

2. Event Logistics & Operations

  • Road Closures & Safety:
  • **@**Tess to complete the risk assessment
  • **@**Colette to organize road closure marshals (specifically for Darley to Floyd)
  • **@**Tess to order 15 BHNG high-viz vests (budget: £100 max).
  • Infrastructure & Equipment:
  • **@**Colette to confirm table loan from St Barnabas (via Phil)
  • @Fi to ask Southway about gazebos
  • @Fi to ask Sarah (Walk The Plank) about gazebos for shade.
  • **@**Fi to ask Unity Arts about the bubble machine (alternative to balloons)
  • @Fi neighbour power needed for DJ
  • **@**Colette to organize site clean-up/close-down and setup volunteers
  • Assign member to arrange a loud hailer
  • Schedule a team walk-around to plan the event layout
  • Rota for clean up and tear down
  • Vendors & Catering:
  • Action: Phil to book ice cream van
    • @Fi to send voucher design for token system
  • **@**Fi to coordinate with Vicky on catering (£400 budget)
  • Action: Harvy to solicit refreshment donations from Co-op and Etchells
  • Attendees will be encouraged to bring their own refreshments
  • Volunteers for Green Spaces stall
  • Volunteers for BHNG stall

3. Outreach, Stalls & Promotion

  • Stall Coordination:
  • **@**Colette & Eran to work on stall resources (including the feedback map)
  • **@**Colette to organize the Green Group stall and contact Groundwork.
  • **@**Fi/Tess to coordinate stalls for Chorlton Plant Swap
  • **@**Fi to invite Clare (Friends of Chorlton Water Park)
  • @Fi to ask BHNG Artists to display in gazebo - ask Dominic
  • Marketing:
  • **@**Fi & Eran to design the event poster (ice cream theme)
  • **@**Coordinate with Southway (Rachel Renshaw) for website promotion
  • **@**Harvy to purchase £25 Fred Aldous voucher for the logo competition prize
  • Action: @Eran Logo competition announced
    • Needs promoting more

4. Financial & Administrative

  • **@**Colette to submit NIF grant application; Fi to provide bank details.
  • **@**Update bank signatories (formal letter required)

5. Ongoing Green & Community Initiatives

  • @Derya to order equipment for day of Picnic

  • Action: Establish a rota for July 19th/August 23rd and Father’s Day; set up automated text reminders for 10-15 participants

  • Coordinate with Will on the green spaces/wildlife alignment project

  • Explore water butts

  • Swift box projects

  • **@**Fi to invite community police.

  • Mugs for AGM (move these to somewhere else)

  • BHNG flag for future events

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