1st April '26 - Minutes | Barlow Hall Neighbourhood Group

Attended: Fi, Eran, Colette, Tess

Agenda

PART 1: Summer event Sat 6 June 1-4 pm

The event will take place on the green area on Mottram Road, theme is picnic vibe.

Activities:

Unity arts will come for three hours and provide art and craft activities, circus equipment and supervision, bunting, gazebos, cushions and chairs, big games and resources for play.
Music: Fi following up with a DJ to provide music
We’ll have an ice cream van and the first 50 people will get a free ice cream
Stall around the green sub-group (to be launched at the event) and environmental issues, possibly with involvement from Groundwork and/or Debbie from Southway
Contact local community police to get anti-crime freebies and them to attend the event
Encourage people to bring a picnic
Ken Foster bike repairs (no cost to us)
Can we get sponsorship to fund some of the costs?
Suggested we provide some catering - probably from Vicky who did the AGM
What do we want people to get out of the event? And what do we want from them? Ideas include have a map for people to say what they do/ don’t like about the area, get to know people, what do people want to see/ do in the area, are people interested in joining the group, promote the WhatsApp group and sub-groups for ways to get involved, sign up sheet, what did we learn at the AGM that we can build on, ask people on the WhatsApp group to tell their neighbours about the group and the event, have posters around the estate, promote in newsletter

Budget: Unity Arts £180, music cost TBC but allow £500, ice cream van cost TBC, catering cost TBC, road closure £160

PART 2: Everything else!

Litter picks: Derya has volunteered to organise the next three events; 26 April, 17 May, 28 June
Newsletter: Our next newsletter will be produced primarily to promote the summer event, will also include dates for group meetings and litter picks. To be completed mid-April so we can deliver to all homes on the estate ideally a month before the event. Would be great to get a volunteer to organise the distribution.
Group meetings: Next few dates are Sat 9 May time TBC, Wed 3 June 5pm Co-op community room, Wed 1 July 5pm Co-op community room.
Public liability insurance: Colette has got quotes from 3 organisations, agreed at last meeting to go with Ripe Insurance around £82. Has since checked cover and that covers us for £5million, only £97 for £10 million cover. This is for annual cover not just the summer event.
Finances: Bank has approx £2000. Planned costs include: Fi expense claim around £40 (submitted to Phil), summer event costs TBC but around £1000, newsletter printing £300, public liability insurance £100, banner printed for events £TBC, bulb planting £300. NIF found is open for applications now.

ACTIONS:

Fi to follow up with DJ
Fi to follow up with ice cream van from Arrowfield Rd
Colette to draft a proposal about engagement and purpose of the event
Colette to develop ideas for the green stall
Colette to contact Groundwork about green stall (decorating pots?) and cost of living money-saving tips on homes
Fi to contact Kevin who said he wanted to help out
Colette to contact Gracie who said she wanted to be more involved at the advent craft event
Fi to contact local community police
TBC to contact Ken Foster (Eran were you doing this?)
Fi to contact Vicky about catering
Derya to organise litter picks in April, May and June
Fi, Eran (anyone else?) to finish the newsletter
TBC to organise distribution of the newsletter
Fi to contact Derya about the May meeting
TBC (Fi do you do this?) to book the co-op community room for June and July meetings
Colette to send Phil info on public liability insurance to book
(previous meeting) Dave organising the road closure